School Receptionist (Job Share)

The new School Receptionist will join a successful school to provide a comprehensive reception and mail service. The post is permanent, part-time and job-share working 0830hrs to 1245hrs Monday to Friday and alternate Saturdays (during term time only) from 0830hrs to 1300hrs.

REPORT TO:

Principal’s Private Secretary

FUNCTION:

To provide a mail and reception service for the whole school

ABOUT THE ROLE

School Receptionist

This is a permanent, part-time, job share position

(0.5 FTE): 0830-1245 pm Mondays to Fridays; 0830-1300 on alternate Saturday mornings (Saturday mornings are term time only).

AREAS OF RESPONSIBILITY:

Reception

• Accept incoming calls, take messages and pass on information as required

• Greet visitors, advise staff/security of their arrival, invite them to sign in and issue them with a visitors’ pass

General

• Record and distribute student absence on a daily basis and daily notices

• Notify staff (according to the Missing Student Procedure) of any missing students

• Contacting parents of absent day students

• Recording of daily absences, registration and marking students ‘out of school’

• Provide cover during sickness/absence of job-share colleague

• Any other duties agreed by the Principal’s Private Secretary

Mail

• Accept and keep record of postal & courier deliveries for whole school

• Deal with a large volume of incoming and outgoing mail including large mailings at specific times of the year

• Store, record and advise staff and students of deliveries of parcels, special delivery and recorded mail

• Arrange for collection and return of items by courier

• Establish cost and arrange international postings via couriers

• Follow up late deliveries and request compensation for late items as appropriate

• Update Staff pigeonholes

• Maintain Petty Cash Box. Replenish stock of stamps

and make adequate provision for the sale of stamps

• Manual handling - store parcels and luggage on a daily basis

• Deliver incoming and internal mail as required

Find out more: School receptionist pack